Part 8: User Access and Publishing

Introduction

frontline.io supports multiple access methods, including the web platform, frontline.io applications, direct links, and QR codes. Before content is published, you must define which user roles in the Workspace are permitted to view it.

User roles are assigned when individuals are invited to a Workspace and create a registered frontline.io account.

In addition to registered users, content can also be shared with guests, who do not need an account to access it.

Guest access is commonly used when content is delivered through a Learning Management System or distributed to large audiences.

Details on guest access are available in our article on Pay-Per-Session.

For guidance on sharing content within a Learning Management System, see Interconnecting frontline.io to docebo (LMS).

Once an item is published, it can be shared in several ways, including direct links and QR codes. These options provide quick access to the content through both web browsers and mobile devices.

For more information on these sharing options, please refer to End Users Access Options to Content, and for information specifically on QR Codes: Publish Content with a QR Code.

User Access

As a standard, published content is accessible to all roles in the workspace by default. To change this, visibility of Digital Twins and Interactive Flows to particular roles can be adjusted using the Workspace management tools on the Web.

This can be done in two ways:

1. Roles can be de-selected in the settings of any Digital Twin or Interactive Flow using the 'Edit Settings' button on the respective dashboard.
2. Within the Collaborators tab on a Workspace, a role can be selected and administrators can choose which Digital Twins or Interactive Flows should be visible to that role.
   

Publishing

When content is ready to be released, use the 'Publish' button on the item's dashboard.

Once published, the content becomes available to guests and to any Workspace roles that have been granted access.

When publishing, the version number of the latest iteration can be adjusted, and notes can be input on the changes made to the latest version.

As content is updated, a 'Publishing History' will become available, allowing users to see the notes of previous versions and giving insight into the changes that has undergone the item over time.

If necessary, an older published version can be selected to 'Rollback' to using the three dots to the right of the intended version.

Unpublished Flows

Unpublished content is available to (Advanced) Content Creators only.

Note: In the PC App unpublished content is shown only when the Unpublished option is selected.

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